Table of Contents

Vendor registration SOP (Ver 2.2)

MOD vide letter No. 16(2)/2004/D(QA) dt 31-3-05 had directed that Vendor development and capacity verification of vendors supplying input material to the Ordnance Factories and Defence PSUs shall be undertaken by the respective Ordnance Factory or the Defence PSUs as the case may be. DGQA registration of vendors shall not be mandatory for vendors to effect supplies to OFB or Defence PSUs. Accordingly, the SOP for vendor development, capacity verification, vendor registration and vendor rating was prepared and forwarded to all Ordnance Factories vide OFB letter no. 108/TIR/TS/QCS dt. 13.09.05. Subsequently, amendments/Clarifications to above SOP have been issued from time to time by OFB. Now SOP has been revised as version 2.0 incorporating various amendments/Clarifications issued by OFB so far.

Scope

This SOP is intended to give general guidelines for carrying out vendor assessment, capacity verification and vendor registration both in respect of existing sources and also for new vendors and grading them based on their assessed capabilities for initial registration and for its periodical renewal and removal. The document further lays down guidelines for rating of vendors based on their recorded performance in respect of quality, delivery, Price and experience including various aspects of post procurement services. The procedure is mandatory for Direct Materials, Special Tools and Production Consumables.

Necessary background required for Vendor Assessment

A thorough and in depth knowledge of the requirements of quality management systems as laid down in ISO: 9001:2000 is necessary. In particular technical expertise is required in the following areas to carry out vendor assessment effectively: -

• 1. a. Material drawings, performance reliability and design evaluation reports.
• 2. b. Production process, Process Documentation, Machinery & Control instrumentation.
• 3. c. Systematic quality checks, completeness, adequacy & documentation.
• 4. d. Quality Plan maintained by Vendors.
• 5. e. Incoming raw material testing facilities, System of material checking, maintenance of records & treatment of rejected material.
• 6. f. Evaluation of end product quality, maintenance of systematic record.

To ensure uniformity in vendor assessment and rating and provide comprehensive guidance for assessment terms, the competent accepting authority as indicated in para 2 will issue specific norms /guidelines for product/technologies of their responsibility and the quality systems required.